Procurement Project Management Success-0

Procurement Project Management Success

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Achieving a Higher Level of Effectiveness
By Diana L. Lindstrom
Hardcover, 6×9, 320 pages
ISBN: 978-1-60427-089-1
January 2014

LEARN & EARN: Get 6.6 PDUs in the PMI skill areas of Technical, Leadership, or Strategic and Business Management Skills

ISBN: 978-1-60427-089-1 Categories: , ,

Description

Based on the author’s real world experience during the course of her career in supply management, engineering, and as a project management professional, this unique guide demonstrates a practical and proven approach to using project management strategies, tools, and techniques to consistently create successful procurement practices that go beyond mere cost savings.

Procurement Project Management Success integrates supply management best practices and processes with those applicable from the field of project management. It explains how to initiate, plan, manage, and complete both simple and complex procurement projects successfully. Through the use of scheduling, communication plans, risk management and other project management processes, these procurements satisfy stakeholders by setting expectations, continuously communicating status, and getting the best value for the dollar. This book shows project managers all the steps and processes used in procurement, and details for procurement professionals how adding and applying a few project management processes and techniques to their skill set can substantially improve both their company’s results and their career opportunities.

Key Features

  • Demonstrates project management tools and techniques that can easily be used to add value to the procurement process such as a work breakdown structure (WBS), budget, schedule, Gantt chart, network diagram, and communication and risk management
  • Explains the skills needed and used by successful procurement professionals and outlines the seven key procurement steps that should always be followed
  • Delineates the elements of procurement and communication plans and their importance to project success
  • Highlights how applying project management techniques to procurement leads to greatly improved communications within a company/agency, including interactions between procurement and business unit personnel
  • Provides step-by-step instructions for developing a procurement project schedule and budget, and demonstrates the importance of a change control system
  • Dissects a negotiation example for the good, the bad, and the ugly, and outlines negotiation goals, along with the processes and techniques to use
  • Covers the entire contract administration process in detail
  • Uses case examples that everyone can relate to throughout the book to demonstrate the activities and processes required to complete a procurement project successfully
  • WAV offers downloadable instructions for creating a Gantt chart in Microsoft Excel for Mac, and an actual request for proposal, schedule, budget, and procurement plan based on a case example — available from the Web Added ValueTM Download Resource Center

About the author(s)

Diana Lindstrom has more than 25 years of experience as an electrical engineer and project manager working in electrical power, facilities management, design, construction, and maintenance. As a former certified Project Management Professional (PMP®), she managed projects ranging from small designs in electrical system transmission substations to large construction projects in various industries.

Having gained considerable procurement experience writing specifications, using win-win negotiating to obtain contract work, and actually performing simple to fairly complex procurements previously as a project manager, she became interested in developing a new career in supply management. As such, Diana was hired by a major telecommunications company as a strategic sourcing manager. In this role, her average procurement was $100 million spend per year her and largest was $250 million/year. Utilizing her unique skill set, she implemented programs which saved the company millions of dollars each year.

Ms. Lindstrom earned her Bachelor of Science in Electrical Engineering from San Diego State University after four years of honorable service in the United States Navy. She earned her PMP from the Project Management Institute (PMI). Diana has been a member of PMI, the Institute of Electrical and Electronics Engineers (IEEE), and the National Fire Protection Association (NFPA), and continues to be a member of the Institute of Supply Management (ISM).

Table of Contents

CHAPTER 1: FIRST THINGS FIRST
Case Example 1: Shopping for a Car
How is Procurement a Project?
What is Project Management?
Project Management Processes
Process Groups
What Leads To Being a Successful Procurement Manager?
Terminology
Summary

CHAPTER 2: STARTING
Prioritizing
What Kind of Procurement Do You Have?
Request for Procurement Services (RFPS)
Procurement Team
Statement of Work (SOW)
Summary

CHAPTER 3: PLANNING
Case Example 2: Janitorial Service
Procurement Process
Procurement Plan
Communications Plan
Risk Plan
Summary

CHAPTER 4: SCHEDULING
Major Considerations for Schedules
Summary

CHAPTER 5: BUDGET
How to Create a Budget
Step-By-Step Budget Creation
Summary

CHAPTER 6: COMMUNICATIONS
Communication as the Failure Point
Communication Plan
Summary

CHAPTER 7: RISK
Procurement Risk
Types of Risk
Procurement Risk Management Processes
Summary

CHAPTER 8: NEGOTIATIONS
Goals
Strategies
Techniques
Case Example 3: Dissection
Case Example 3: Price Negotiation Dialogue
Summary

CHAPTER 9: SIGNING THE CONTRACT (CLOSING THE PROCUREMENT)
Draft Contract
Executed Contract
Debrief Unsuccessful Suppliers
Lessons Learned
Summary

CHAPTER 10: CONTRACT ADMINISTRATION
Summary

CHAPTER 11: FINAL WORDS . . .
Communication
Know Your Commodity
Know Your Business and Industry

APPENDICES

INDEX

Reviews

“For the first time, the basic steps and skill set required for successful project management is specifically adapted to the procurement process. Procurement Project Management Success is a practical guide that will help purchasing professionals manage their procurements in a cost-effective, systematic, and timely manner.”

—Sherry R. Gordon, President, Value Chain Group LLC

“Procurement Project Management Success is a great read for procurement and supply chain professionals. The practical application of project management in the context of specific work environments honed by business acumen and effective leadership has long been needed.”

—Mark Price Perry, Senior Vice President, BOT International

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