Business Driven Project Portfolio Management

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Conquering the Top 10 Risks That Threaten Success
By Mark Price Perry
Hardcover, 6×9, 320 pages
ISBN: 978-1-60427-053-2
March 2011

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Official reference material for the Portfolio Management Professional (PfMP)SM Credential Examination

Project portfolio management (PPM) is a term that is used to describe methods for analyzing and collectively managing groups of projects based on numerous factors and considerations. The fundamental objective of PPM is to determine the best projects to undertake in support of the goals, objectives, and strategies of the organization. Business Driven Project Portfolio Management covers the top 10 risks that threaten PPM success and offers practical alternatives to help ensure achievement of desired results. Written from a business perspective, it contains the executive insights, management strategy, tactics, processes and architecture needed for the successful implementation, ongoing management, and continual improvement of PPM in any organization.

Key Features

  • Presents actionable tools, techniques and solutions to the top 10 PPM risks and execution difficulties that most organizations and program management offices (PMOs) face
  • Includes real case examples that organizations and PMOs of all shapes and sizes seeking to effectively management project portfolios will find beneficial
  • Shares insightful and practical advice from executives of leading PPM providers, coupled with the wisdom of highly experienced operational executives who manage PMOs, use PPM applications, and are responsible for PPM success
  • WAV offers downloadable PPM-related episodes of The PMO Podcast™, an executive overview presentation of the book’s content, solutions to end-of-chapter questions, and 100 practical tips for implementing PPM within your organization — available from the Web Added Value™ Download Resource Center

About the author(s)

Mark Price Perry is a subject matter expert in the practical application of project portfolio management (PPM), collaboration platforms, and PMO content assets. Over the past 13 years, he has become a widely recognized expert in PMO setup as Senior Vice President of Operations at BOT International. Mark has been author of BOT International’s “PMO Tips of the Week column” for the past 9 years, sharing experience-based practical insights as a service to thousands of project management professional subscribers. Mr. Perry is a distinguished contributor at, the leading online professional site for the project management community, and the author of the blog, “PMO Setup T3 – Tips, Tools, and Techniques.” Mark Perry is also the host of “The PMO Podcast”, the leading podcast for PMOs of all shapes and sizes, and a sought after speaker. In addition to formal project managers and members of PMOs, Mr. Perry has helped tens of thousands of informal and accidental project managers apply the knowledge and techniques of the PMBOK® Guide. His previous title, Business Driven PMO Setup, has quickly become a best seller.

Table of Contents

Chapter 1—PPM Risk #1: Shared Vision, Mission, Goals, and Objectives
Project Portfolio Management Is Not Easy
Shared Vision, Mission, Goals, and Objectives
Inspiring a Shared Vision
What Is the Vision of Project Portfolio Management?
What Does Project Portfolio Management Include?
Does Project Portfolio Management Change with Time?
Mission, Goals, and Objectives
Showcase #1: Microsoft

Chapter 2—PPM Risk #2: Executive Level Support
Starting at the Top with Senior Management
Focusing on Business Goals from the Start
Establishing the Project Portfolio Management Executive Playbook
Reserved Powers for Project Portfolio Management Executive Discretion
Showcase #2: Compuware

Chapter 3—PPM Risk #3: Functional Champion
Project Champion vs. Functional Champion
Why Is a Functional Champion Needed?
Who Should Be the Functional Champion?
Functional Champion Techniques
Showcase #3: Innotas

Chapter 4—PPM Risk #4: Big Bang vs. Incremental Adoption
Don’t Overwhelm the Organization
Use a GAP Analysis
Use a Proof of Concept
Tolerate Imperfect Information
Allow Sufficient Time To Get Systems in Place
Recognize that Data Integrity Is Not a Tool Issue
Be Open to the Possibility of a Big Bang Approach
Showcase #4: PowerSteering Software

Chapter 5—PPM Risk #5: The Effects of Changing Processes and Measures
Understanding Perspectives on Processes and Metrics
The Effects of Changing Processes and Measures
Changing Processes and Measures—Bottom-up Evolution
Changing Processes and Measures—Top-down Evolution
Showcase #5: Planview

Chapter 6—PPM Risk #6: Timeframe for Analysis and Decision Making
Decision Timing
Decision Style
Organizational Level
Decision Criteria
Showcase #6: UMT

Chapter 7—PPM Risk #7: Quantifying Business Value
Project Success Perspectives: Enabler or Impediment?
Caveats of the Two Dimensions of Project Success
Quantifying Business Value
Showcase #7: Outperform

Chapter 8—PPM Risk #8: Ensuring Data Integrity
Understanding Data Integrity
Producing Data Integrity
Improving Data Integrity
Showcase #8: Hewlett-Packard

Chapter 9—PPM Risk #9: Tooling and Architecture
Overcoming the Tool Mindset
An Architecture Approach
Examples of PPM Architecture
Showcase #9: Planview International

Chapter 10—PPM Risk #10: Sustaining Value
PPM Maturity Models—The Good, the Bad, and the Ugly
The Emergence of Multi-dimensional PPM
How Projects Are Viewed—Myopic vs. Ubiquitous
How Management Is Viewed—Scientific Management vs. Complex
Adaptive Systems
Showcase #10: AtTask



“This book provides practical advice and education for everyone from the CEO to the PMO analyst. It is an excellent resource for businesses wanting to implement portfolio management the right way, avoid pitfalls and ramp up with speed—a project portfolio management must read!”

Francine Samaras Hyde, Vice President, Enterprise PMO, USAble Life